If records are scattered or editable, payroll and compliance checks become slow and risky.
Run Your Workforce With Confidence
“TimeSmart has been the single biggest game changer in our business. I wouldn’t run my business without it.”
– Mark Geuze –
Workforce Management Software for Multi Site and Shift Based Organisations
TimeSmart supports multi site, shift based and compliance driven organisations across industries. If your teams work across locations, rosters or cost centres, we help you keep time, pay and reporting aligned.
Reliable clock ins every time
Capture accurate start and finish times across sites, departments and mobile teams using biometric devices, tablets or mobile.
Smarter shift planning
Create and adjust rosters to reflect real operational demand, reduce overtime creep and keep teams properly resourced.
Real time workforce visibility
See who is on site, who is absent and where labour is allocated, all from a single dashboard.
Automatic payroll accuracy
Approved hours flow directly into payroll, reducing manual corrections and rework.
Track costs and performance
Allocate time to cost centres, projects or departments to monitor labour spend and operational efficiency.
Built for structured operations
From retail floors to remote sites, TimeSmart adapts to how your teams actually work.
Results operational teams can measure
Reducing payroll admin, accelerating approvals, and improving workforce visibility across sites and teams.75% average reduction in payroll admin time
Impact
3x faster payroll approvals
Speed
Built for the realities of operational work
Operational teams deal with rotating shifts, variable staffing levels, and layered approval processes. When time capture is inconsistent or reporting is delayed, small errors compound into payroll rework and rising labour costs.
TimeSmart brings structure to workforce management by connecting attendance, rostering and payroll workflows in one system designed for multi site operations.
Find your fit in seconds
If your business runs across sites, shifts, or tight compliance rules, TimeSmart will feel familiar fast. Choose what best matches your operation.
This usually solves
TimeSmart features that matter here
Turning Workforce Complexity into Clarity
Shift changes and overtime blowouts
Changing cover, split shifts, and overtime creep turn pay into guesswork and approvals into a bottleneck.
Rules applied automatically
Hours are calculated against your rules, so managers approve clean timesheets instead of fixing them.
Missing or disputed clock-ins
Paper sheets, shared devices, and late entries create time leakage and constant corrections.
Accurate time capture
Mobile, tablet, or biometric capture records real start and finish times with a clear audit trail.
Labour costs with no context
When time isn’t tagged to a job, team, or cost centre, labour spend becomes reactive.
Cost tracking built in
Allocate hours to jobs, departments, or locations so you can manage labour costs before they drift.
Compliance and audit headaches
Records you can trust
Centralised, time-stamped records support reviews, resolve disputes, and keep processes consistent.
Coverage gaps and last-minute scrambling
No-shows, sick calls, and poor roster visibility leave teams short and customers waiting.
Live workforce visibility
See who’s on, who’s late, and where coverage is thin so supervisors can respond early.
Supervisors stuck doing admin
When leaders are chasing timesheets, throughput and service take the hit.
Payroll-ready approvals
Approvals flow straight through to payroll, cutting rework and giving managers time back.
What is manual admin really costing your operation?
Even small inefficiencies across shifts, approvals and payroll processing compound quickly. Use the calculator below to estimate how much time and cost could be recovered by streamlining time capture and payroll workflows.
Time saved with TimeSmart
Total workload is staff × minutes per staff, plus any paper rework.
“TimeSmart’s software has cut our payroll admin by 75%!”
Total savings this week
×
Admin week freed
You have reduced from a full — of admin work to just —.Admin hours saved
—
New admin time
—
Estimated cost saved
—
Admin time freed
—
Admin time available
—
Calculations use a 67% reduction in admin time. Costs are indicative only.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
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Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
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Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
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Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
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Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
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Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
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Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
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Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
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