Timesheets
Digital timesheets that just work
“For more than two decades, Timesmart has helped us manage timesheets and invoicing with ease. “
– Assemble –
Timesheets that fit the way you work
Offline capabilities
No reception? No problem. Timesheets can be entered offline and automatically sync with TimeSmart as soon as a connection is available, keeping records complete without disruption.
Bulk entry
Create timesheets for multiple staff at once, saving time when teams follow the same schedule or pattern. Ideal for reducing repetitive entry and speeding up approvals.
Bulk edit
Quickly review all timesheets in one place and make changes where needed. Adjust start times, finish times, or entries across multiple staff without opening each record individually.
Allocate time to Clients, Jobs and Activities
Break down labour costs by client, job, or activity to understand where time is really being spent. Timesheets can be split across multiple allocations, giving you clearer reporting and more accurate costing.
Android and iOS apps
Every user has their own secure login. Time can be entered manually or captured using the start and stop clock, making it easy to record hours accurately whether staff are mobile or desk based.
Records that don't need fixing
Capture time once, approve it quickly, and keep payroll clean.Fewer fixes at payday
Approvals move faster
Built for accurate time, every day
iOS and Android Apps
TimeSmart’s mobile apps make it easy to capture time as work happens. Staff enter their hours directly in the app, while managers assign jobs, locations, or cost centres in the background. Entries are checked, adjusted, and approved in real time, whether you are on site or back in the office, keeping timesheets accurate from the start.
Remuneration Report
Approved timesheets flow directly into TimeSmart’s Remuneration Report, giving a clear view of pay before payroll is run. Hours, rates, allowances, paid breaks, and bonuses are brought together in one place, keeping calculations consistent and reliable. Final data can then be processed in TimeSmart payroll or exported to an existing payroll system.
Biometric Devices
For teams working from a shared location, biometric devices capture precise start and finish times without cards, codes, or paper sign offs. Clock data syncs automatically into TimeSmart timesheets, where the same rules and validations apply. This keeps records consistent, auditable, and ready for approval and payroll.
Accuracy starts before payday
TimeSmart creates a single flow for time across your operation. Staff record their hours simply, managers add structure in the background, and approvals happen as the work progresses. The result is a consistent, reviewable timesheet that stays accurate from the first entry all the way through to payroll.
Designed for real workdays
Use the app or on site devices to record time wherever work happens. Managers have clear oversight as time is recorded, keeping teams moving and records consistent without interrupting the workday.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
