Job Costing
All labour, time, and inputs unified into clear, reliable job costing
“The variety of reports is incredible. Whatever query management has for me, I can find the answer.”
– Ample Group –
Clarity across every job
Control and transparency
See labour costs by job, team, or activity in real time as timesheets are approved.
3 step reconciliation process
Record time, apply rates, then reconcile totals so job costing always matches what gets paid.
Integrate with Xero
Send clean job and labour cost data straight into Xero or your preferred accounting system.
Create budgets
Set job or activity budgets and watch actual time and cost track against them automatically.
Get paid faster
Turn approved time into itemised invoices in a few clicks, ready to send or push to Xero.
Job costing that stays honest
Labour costs land in the right place as work happens, so reports hold up without backfilling or guesswork.Costs hit the right job
See labour spend in real time
Integrate with Xero
Integrate with QuickBooks
Integrate with MYOB
Clear reporting you can rely on
Detailed job and time tracking
Track every hour to the right job, site, and activity so labour costs always land in the right place. TimeSmart lets you record time against multiple tracking fields, giving you the detail you need for accurate costing, margin analysis, and cleaner reporting.
Enter data once, use it everywhere
Staff record time in TimeSmart once and it flows straight into job costing and payroll. Jobs are selected at the point of entry, so there is no double handling, fewer mistakes, and the same set of numbers driving every report.
Clear, accurate cost reporting
See exactly what each job is costing in labour and time, in real language your team can understand. TimeSmart breaks costs down by job, customer, site, or activity, helping you spot overruns early and make decisions with current, accurate data.
Apportion costs with accuracy
Spread a single supplier invoice or overhead across multiple jobs without guesswork. TimeSmart lets you allocate machinery, fuel, and other shared costs to the right jobs so your true job margins are visible, not hidden in a general bucket.
Smart budgeting tools
Set budgets for jobs, stages, or activities and have every recorded hour tracked against them automatically. Live comparisons between budget and actuals show where work is drifting, so you can adjust pricing, resourcing, or scope before it becomes a problem.
Payroll in One Place
Run payroll start to finish in one system. TimeSmart connects directly with timesheets so approved hours flow straight into payroll, ready to process. Payslips are created in bulk, bank files are generated automatically, and everything is ready to send in just a few clicks. No re entering data and no last minute tidy ups.
Costing that just works
Stop piecing together time, jobs, and exports just to understand what work really costs.
TimeSmart captures hours, roles, locations, and activities as they happen, feeding clean data straight into job costing. Labour costs stay aligned from the start, so you can trust the numbers without post pay tidy ups or manual fixes.
Clear inputs in. Reliable costs out.
Reports you can trust
See exactly where labour time is going and what it is costing across jobs, teams, and activities. Track actuals against expectations, spot overruns early, and make decisions based on real data instead of assumptions. TimeSmart gives you a clear view of labour costs as work unfolds, so planning and adjustments happen with confidence, not hindsight.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
