Biometric devices
Remove common errors at the source, keeping time records accurate from day one
“TimeSmart has been the single biggest game changer in our business.”
– Under The Vine –
Get time right the first time
Seamless transfer of data from Biometric Device straight to TimeSmart
Need to see exactly what time your staff clocked in and out?
We’ve got you covered
Facial recognition
Contactless facial recognition
Palm recognition
Contactless palm recognition
Fingerprint recognition
Secure and accurate staff verification with just one touch
Tap cards
Simple card access for every team member
Temperature reader
Internal policies which require the recording of temperatures? Say no more
Time that stays accurate
Verify every clock-in with fast, simple scanning so time records stay clean, and payroll stays easy.Accurate clock-ins without admin
Stop buddy punching and shared logins
On-site time capture
Capture time where work happens
Record time at the point of work using fixed on-site devices or mobile check-ins. TimeSmart biometric devices make clock-ins quick and accurate, with each scan sent straight into your time records and ready for approval.
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Staff can clock in at a shed, packhouse, or office before heading out, or use mobile devices when working in the field. Every entry is captured instantly, reducing manual handling and keeping records consistent from the start.
Replacing paper sheets and manual entry improves visibility of who is on site and helps keep time data clean and reliable.
Fast, hands-free clock-ins
A simple glance is all it takes to clock in. TimeSmart’s biometric technology recognises staff quickly and accurately, keeping lines moving at busy sites and getting teams to work without delays.
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With fast recognition and high accuracy, staff are clocked in within seconds, even during peak changeovers. Clock-ins happen naturally as people arrive, without cards, PINs, or queues slowing things down.
The result is less friction at the gate and more time spent working.
Clear, reliable time reporting
Every clock-in is captured immediately and reflected in TimeSmart’s time entry reports, giving you a clear view of who is on site, who is missing, and where gaps may exist.
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Original timestamps are always retained, even if adjustments are made later, so you have full visibility and a clear audit trail. This gives your admin and payroll teams confidence that the numbers they are working from are complete and reliable.
Accurate reporting without chasing timesheets or second-guessing entries.
Mobile time capture
Built for real working conditions
Designed to handle day to day use across farms, orchards, and worksites without slowing you down. TimeSmart’s mobile biometric device is built to cope with dust, moisture, knocks, and constant movement between vehicles, sheds, and the field.
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A durable casing and reinforced screen mean the device keeps working even in rough conditions. It is made for teams that are not sitting at desks, so you can rely on consistent time capture without worrying about fragile hardware or downtime.
Battery life that lasts the day
Power that keeps up with long shifts and changing locations. Take the device out in the morning, use it across multiple crews or sites, and still have charge left when the day wraps up.
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Clock-ins are stored securely on the device if coverage drops out, then synced automatically when a connection is available. With built-in mobile connectivity, the device stays reliable whether you are working close to the office or further out in the field.
Simple for teams, clear for managers
Designed to be quick to learn and easy to use, even for large or mixed-experience teams. Staff clock in with a simple scan, without cards, PINs, or complicated steps getting in the way of starting work.
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Managers can instantly check attendance, see who is on site, and review past records without digging through paperwork or spreadsheets. Everything is accessible in one place, helping you stay on top of the day and make informed decisions with confidence.
Costing that just works
Stop piecing together time, jobs, and exports just to understand what work really costs.
TimeSmart captures hours, roles, locations, and activities as they happen, feeding clean data straight into job costing. Labour costs stay aligned from the start, so you can trust the numbers without post pay tidy ups or manual fixes.
Clear inputs in. Reliable costs out.
Reports you can trust
See exactly where labour time is going and what it’s costing across jobs, teams, and activities. Track actuals against expectations, spot overruns early, and make decisions based on real data instead of assumptions. TimeSmart gives you a clear view of labour costs as work unfolds, so planning and adjustments happen with confidence, not hindsight.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
