Onboarding
Set people up right from day one so time, pay, and compliance stay aligned
“Candidates found the process easy and knew how their application was progressing.”
– Matakana Berries –
Accurate onboarding at any scale
Advertise anywhere
Create and share job listings with our application portal. Use a single link across recruitment platforms and keep your hiring all in one place.
Manage recruitment
Track every step of hiring in one place. From applications to offers, keep full visibility and never miss a detail.
Contract
Build, send, and sign contracts online with automatically populated information. Reduce manual entry, maintain consistency, and keep documents securely stored.
Document Storage
Store all employee documents in one digital file for quick, easy access anytime you need them.
Inductions
Simplify onboarding with digital inductions. Use QR codes to guide new staff through what they need to know before starting.
Instantly Integrate
Bring new hires on board instantly. One click imports their details so you can start tracking time and processing pay straight away.
Onboarding that stays tidy
Get people set up fast, keep records consistent, and stay audit ready from day one.Invite staff in minutes
Right roles from the start
A simpler way to onboard teams
Advertise
Create and save job descriptions you can reuse anytime. Share a single hiring link across job boards and channels, and bring every application back into one place so the right people move through faster.
Manage recruitment
Track applicants from first contact through to offer in one clear workflow. Manage interviews, offers, and progress in real time, keeping hiring organised and on schedule without manual follow ups.
Contract
Create contracts directly from job and applicant details to keep information consistent. Send for digital signature and store signed contracts automatically in each employee’s file.
Document storage
Collect and store employment documents digitally, from tax forms to offer letters and confirmations. Everything sits in the employee’s online file for easy access, audits, and onboarding checks.
Inductions
Assign induction content your team must review and sign before starting work. Use QR codes on site to link directly into inductions, keeping onboarding consistent across teams and locations.
Instantly integrate
Once a worker is hired, their details flow straight into TimeSmart. Start tracking time, productivity, and pay immediately, without re-entering data or slowing the first pay run.
Scale Up With Confidence
When business gets busy, every day counts. Whether you’re hiring new staff, onboarding seasonal teams, or expanding across sites, having the right systems in place helps you move from job ad to productive team member without delays.
With TimeSmart’s digital hiring tools, you can advertise roles, manage applications, issue contracts, complete inductions, and instantly integrate new staff into payroll. It’s an end-to-end process built for fast-moving businesses that need simple, compliant, and connected onboarding from day one.
Keep Compliant
Meeting employment standards is simple when contracts, records, and processes are managed in one place. TimeSmart helps you reduce risk, stay compliant, and give your team confidence that everything’s done right.
Digital record keeping is secure, transparent, and always accessible. It builds trust, supports audits, and provides clear documentation to resolve issues quickly and confidently.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
