Health & Safety
Everything you need to manage safety, records, and compliance in one place
“The variety of reports is incredible. Whatever query management has for me, I can find the answer.”
– Ample Group –
From induction to incident
Site inductions
Ensure every employee, contractor, and any visitors are aware of any risks on your property.
Digitalise your job safety analysis – site maps – risks so that there are records of your inductions
Risk register
Allows team members to record risks as they arise. Risks can be added into your site inductions in a few clicks or sent out to employees to make them aware of new risks
Incident reporting
WorkSafe and Health and Safety at Work Act 2015 (NZ) aligned approach to recording incidents, auditing, and overseeing your organisation
Dashboard overview
Dashboard view summaries of all H&S alerts, risks, and incidents. You can print it off for reporting or click into the charts to learn more
Messages and reminders
Inbuilt communications/messaging allows for optimal monitoring of ongoing risks
Checklists and audits
Individual or shared checklists-audits can be conducted using the platform. Assign checklists to an employee or contractor – see comments and a timestamp of when items were reviewed
Emergency procedures
This is where we will re-write your bullet points to include one-two sentences that succinctly explains in further details what AgriSmart covers with the header point
Equipment logs
A comprehensive system that allows you to upload maintenance guides for use, log any use, or maintenance that happens to your equipment
Hazardous substances
A list of substances, usage guide upload, volumes, active ingredients, and more information can be saved within the hazardous substances system
Safety that stays organised
Keep inductions, risks, incidents, and audits in one place so teams stay informed and records are always ready.Inductions and site rules stay consistent
Risks and incidents are recorded clearly
Stay on top of safety, every day
Incidents Register
Record incidents quickly and consistently, with clear details, follow ups, and a reliable audit trail. TimeSmart helps you spot repeat issues, keep reporting organised, and maintain the records you need for reviews, investigations, and ongoing safety improvement.
Risk Register
Capture and share site, shed, and field risks in one place so they are easy to update and accessible anytime. Link risks to inductions and keep hazards visible for every team member, including seasonal staff and contractors, before work begins.
Inductions
Make sure every employee, contractor, or visitor understands site rules and key hazards before they start. Use QR codes for quick acknowledgements and signatures on the spot, with digital records securely stored and easy to access whenever you need them.
Toolbox Meetings
Keep toolbox talks organised and easy to revisit, with notes recorded digitally and stored in one place. Capture key points on site, share them with your team instantly, and maintain a clear record of safety discussions without chasing paperwork or loose files.
Digital Maps
Upload site maps and clearly mark hazards, risk areas, and incident locations so everyone knows what to watch for before work starts. Use maps as part of inductions to give employees, contractors, and visitors a clear visual understanding of risks across your site.
Emergency Procedures
Store emergency plans and critical response information in one central location so it is easy to access when it matters most. Give your team clear, practical instructions to follow in urgent situations, helping them respond quickly, calmly, and with confidence.
Hazardous Substances
Maintain a complete, up-to-date register of hazardous substances, including usage guides, volumes, and active ingredients. Everything is stored digitally and easy to access, so your team can quickly find the information they need without relying on paper folders or outdated records.
Staff Timelines
View a clear timeline of each team member’s health and safety activity, from incidents and reported risks to completed inductions and skill updates. Quickly filter by topic to find the exact information you need, supporting audits, reviews, and informed decision making.
Team Member Skills
Record each team member’s skills and link them to the tasks they are qualified to perform. This makes it easy to assign work safely and confidently, ensure the right people are doing the right jobs, and get the best out of your team’s capabilities.
Equipment Register
Keep a clear, up-to-date register of all equipment, including manuals, maintenance guides, and service history. Log usage, note issues as they arise, and set reminders for scheduled maintenance, with everything stored in one place and easy to review from your dashboard.
Multi Choice Quizzes
Create custom quizzes to support inductions and safety training, using your own questions, pass criteria, and instant feedback. Quizzes help confirm understanding, reinforce key information, and provide a clear record that training has been completed and understood.
Checklists
Create and share digital checklists for tasks, equipment use, or safety procedures. Assign them to individuals or teams, timestamp completions, and capture comments or follow ups, giving you clear visibility of progress and a reliable record for audits and reviews.
Compliance, handled
Time and pay compliance is easier when accuracy is built in from the start. TimeSmart captures time and units as work happens, then applies the right rules automatically, from minimums and piece rates to leave and pay calculations. By removing manual handling and late fixes, compliance becomes part of the everyday process rather than a problem to solve at payday.
Confidence at pay time
Keep time records, unit data, and pay calculations securely stored and easy to review whenever you need them. Digital records make audits faster, reduce disputes, and give you confidence that every hour and unit has been handled correctly. With TimeSmart, nothing gets lost, overlooked, or patched up at the last minute.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
