Payroll
Where time, rates, and compliance stay in sync
“After trying 4 payroll systems in 6 months we found TimeSmart, that was 6 years ago and we haven’t looked back.”
– Roper & Son –
Where payroll accuracy begins
Payroll filing automated
Your pay run is about to get a lot easier with all ird, kiwi saver, deductions, advances, taken care of
Annual leave and holiday pay
Varying hours, complex rosters we have you taken care of. Everything is calculated for you
Messaging system
Communicate with your team with a messaging system, send out payslips, updates and much more
Complete compliance
Trust that every time you will be compliant, view, and audit your PAYE
Let us do the hard yards
Our team will upload and set up your employees, making sure TimeSmart is working perfectly for you from day one
Workflow and audit
You can send out timesheets for approval or have employees send them to you via the app
HR documents
Contracts, visas, certificates, reminders for expiry dates, workflow for approvals, and a whole lot more
Secure data
We are going to look after you, your employees, and your business
Reports in one click
Ditch excel and jump into a platform that already has the work done for you
Aligned with the banks and accounting software you already use
Payroll that stays tidy
Accurate time in, fewer corrections out, with an audit trail ready when you need it.Less cleanup at pay run
Approvals land on time
Payslips, reports, bank files.
Generated automatically.
Built for Real Payroll
Designed for businesses running complex rosters, varied roles, and changing pay conditions. TimeSmart payroll is built around how work actually happens. From standard hourly pay to allowances, overtime, and different pay rules across teams, everything feeds through cleanly from the start. No patching systems together and no reworking numbers at payday.
Flexible Where It Matters
Set pay rules once, then let them apply automatically as time is recorded. Different rates by role, site, or activity are handled in the background, with adjustments flowing through without manual fixes. Whether work patterns change daily or stay consistent week to week, payroll stays aligned without slowing anyone down.
Compliance Built In
TimeSmart calculates wages, leave, and statutory requirements accurately every pay run. Minimums, leave balances, and payroll rules are applied automatically so nothing is missed. The result is payroll that is accurate, auditable, and ready to process without last-minute checks or corrections.
Support That Knows Payroll
Payroll might not be everyone’s favourite job, but it is ours. The TimeSmart team is on hand by phone or email when questions come up or something needs clarifying. We help get your setup right from the start and back it up with clear guides, so you are never left guessing or fixing things on your own.
Clear, Automatic Reporting
Every pay run produces up to date payroll information you can rely on. TimeSmart automatically reports on wages, leave, allowances, and statutory requirements so nothing slips through. When questions come up, the answers are already there, without pulling reports together manually or double checking figures.
Payroll in One Place
Run payroll start to finish in one system. TimeSmart connects directly with timesheets so approved hours flow straight into payroll, ready to process. Payslips are created in bulk, bank files are generated automatically, and everything is ready to send in just a few clicks. No re entering data and no last minute tidy ups.
Payroll that grows with you
From small teams to large seasonal workforces, TimeSmart scales as your operation changes. Whether you are paying a handful of staff or running payroll for hundreds during peak periods, the same setup continues to work. Payroll stays consistent as you grow, so you spend less time adjusting systems and more time focusing on the work itself.
Compliant and stress free
Leave spreadsheets behind. TimeSmart handles payroll automatically, from allowances and different pay rules through to payday processing. Calculations are accurate, compliance is built in, and each pay run flows through without last minute fixes. The result is payroll that feels calm, predictable, and under control.
Onboarding
Onboard new staff quickly and consistently, without adding admin. TimeSmart brings job listings, recruitment, contracts, documents, and inductions into one connected flow, so everything is captured once and stays aligned. New starters can complete inductions ahead of time, arrive ready to work, and move straight into time tracking without delays. With details flowing directly into payroll, onboarding becomes a clean starting point that supports accurate records and smooth pay runs from day one.
Timesheets
Staff record time effortlessly with our iOS and Android app, even offline. For added flexibility, hours can be entered manually or through biometric devices on site. Every entry flows into payroll and rosters, giving you accurate pay runs, better scheduling, and a clear record of hours worked.
Biometric Devices
Capture time accurately at the source, without slowing teams down. TimeSmart connects directly to biometric devices so clock-ins and clock-outs flow straight into the system exactly as they happen. Whether staff use facial recognition, palm or fingerprint scanning, tap cards, every entry is securely verified and recorded against the right person. The result is reliable time data from the moment work starts, reduced disputes, and records you can trust to flow cleanly into approvals and payroll without manual intervention.
Payroll
Run payroll with confidence, even when hours and rosters change. TimeSmart keeps time, approvals, leave, and pay rules aligned so pay runs are ready to process without manual clean up. Deductions, KiwiSaver, and holiday pay are handled automatically, with clear workflows, audit visibility, and secure records behind the scenes. The result is payroll that stays accurate, compliant, and easy to run week after week.
Job Costing
Understand what work really costs, as it happens. TimeSmart connects labour time directly to jobs and activities, giving you clear visibility over costs without manual reconciliation. With automated reporting, built-in checks between wages and job costing, and integration with accounting systems, budgets stay accurate and invoices are ready sooner. The result is better control, fewer surprises, and confidence in the numbers you’re working with.
Rosters & Tasks
Plan work clearly and keep teams aligned day to day. TimeSmart brings rosters, leave, and tasks together so you can see who is working, who is away, and what needs to be done at a glance. Complex work patterns can be set up in advance, tasks stay visible, and time flows naturally from planned work into actual hours. The result is better coordination on the ground and fewer gaps between planning, work, and reporting.
Unit Tracking
Track output as it happens and keep piece rates clear. TimeSmart records units in real time, whether they’re tallied individually or as a team, so everyone knows where they stand. Units can be shared, split across activities, or attributed fairly based on hours worked, keeping totals accurate and transparent. The result is unit tracking that supports fair pay, clear reporting, and confidence in piece rate calculations.
Health & Safety
Keep health and safety clear, current, and easy to manage. TimeSmart brings inductions, risk management, incidents, and audits into one system so everyone knows what applies to them and when. Risks, checklists, and procedures can be updated and shared quickly, records are maintained automatically, and dashboards give you visibility without digging through paperwork. The result is a practical health and safety setup that supports day-to-day operations, keeps teams informed, and maintains a clear audit trail without adding admin.
