Staff Compliance Software

TimeSmart is designed to simplify the unique challenges of managing staff time, job tracking, and compliance across a wide range of industries. From construction sites to busy kitchens and offices, every feature is built to make workforce management faster, easier, and more accurate.

Our key areas of focus are outlined in the sections below.

• Time and units can be entered by individual staff or supervisors using any smartphone, tablet, or computer.
• Each pay period, hours worked are automatically checked against minimum wage requirements to ensure full compliance.
• Paid breaks are clearly shown on every payslip, and all units include their respective unit values for complete transparency.
• You can manage multiple units, rates, and hourly pay types all within a single pay period, with no extra spreadsheets required.
• Staff can easily apply for leave and view their payslips anytime, from any device.

• There are two ways units can be measured from a performance-based perspective: independently or collectively.

  Independent:
  Each team member can complete their own set of tasks or units, such as jobs, items, or outputs. Units are applied to each person individually, with minimum wage, paid breaks, deductions, and payments all automatically factored in.

  Collective:
  Teams can also complete tasks together as a group. In this case, total units are shared across the team, and pay is calculated based on each person’s worked hours as a percentage of the total. This ensures that minimum wage, paid breaks, deductions, and payments are all accounted for accurately.

• Hourly pay and performance-based payments can be easily combined within the same pay period.
• Paid breaks are automatically included in all performance-based rates to keep everything fair and compliant.
• Supervisors can enter daily deductions such as travel costs or staff amenities directly from their device.
• Minimum wage top-ups are calculated automatically and clearly displayed in reports and payslips.

• Live timesheet entries are visible for all team members in real time.
• Each timesheet entry links directly to the relevant reports for simple tracking and review.
• Daily team tallies can be checked, edited, and confirmed before being pushed to customer jobs or payroll.
• Leave requests are displayed clearly, with all leave types visible right from the dashboard.
• A built-in reminder function helps managers stay on top of approvals and daily tasks.

• Time and units automatically flow through to each job, giving you a clear picture of progress and performance.

• You can add overheads to capture the full cost of every job.

• Gross profit is easy to view and track for each project in real time.

• Notes, documents, and procedures can be attached directly to jobs so everything stays organised and easy to find.

• Create teams each day using a simple, visual table that makes setup quick and intuitive.
• Edit and manage team details whenever needed to keep everything up to date.
• Allocate jobs to supervisors so they can easily select and assign the right job for their team.

• Enjoy seamless integration between timesheets, leave, and payroll for a faster, smoother workflow.
• The Payroll Wizard makes every pay run quick and simple.
• Access a full suite of reports that give you complete visibility over each pay period.
• Minimum wage top-ups are calculated automatically and included in employee payments.
• Statutory paid breaks are fully accounted for, ensuring compliance every time.
• Extra payments can be added easily, with no manual calculations required.
• An in-built final leave calculator handles end-of-employment payouts accurately.
• IR and payday filing are managed directly through the system.
• Payments for the entire team can be uploaded in just a few clicks.

• A clear, easy-to-read dashboard displays all your key performance indicators in one place.
• Add risks with their associated locations, notes, and actions so nothing is missed.
• Record incidents quickly and upload photos or videos for clear documentation.
• Send communications directly to staff smartphones for fast follow-up and action.
• Customise templates to suit your business processes and safety requirements.
• Run a complete digital induction process for new staff and contractors.
• Easily list employee skills to keep qualifications and certifications up to date.
• Store all important documents securely and access them whenever you need.

• Manage multiple business locations under a single license for complete oversight and simplicity.
• Use the contract builder to streamline hiring and reduce manual touch points when bringing new staff on board.
• Easily grant access to others within your organisation for full transparency and collaboration.
  Keep all staff records, including time, leave, contracts, meeting notes, audits, and other documentation, securely stored in one place and accessible anywhere with an internet connection.

Contact us via info@TimeSmart.co.nz, call us on 0800 110 172, or use our contact form to learn more!